Monday, 23 May 2016

Procedural Instructions for fixation in RPS-2015 vide Memo.3856 Dt26-5-2015

In the Government Order first cited, orders were issued selecting the following three modules for the first phase roll out of e-nidhi (Comprehensive Financial Management System– CFMS) :

a. Human Resource Management – Leave and loan approvals and payments; payroll and Employee Self Service

b. Budget distribution and Control – Budget distribution till the last functional/ operational unit

c. Expenditure Management – Non-works – expenditure proposals and sanctions, bill processing and bill payments

2. In the Government Order second cited, orders were issued revising the pay scales of the employees as recommended by the Tenth Pay Revision Commission with the following modifications.

(i) A fitment benefit of 43% would be given for fixing the pay in the Revised Pay Scales, 2015 as against the fitment benefit of 29% recommended by the tenth Pay Revision Commission.

(ii) The Revised Pay Scales will be implemented notionally from 01.07.2013 with monetary benefit from 02.06.2014

(iii) As regards the arrears of the salary in the Revised Pay Scales, 2015 from 02.06.2014 to 31.03.2015 orders will be issued separately.

(iv) The salary in the Revised Pay Scales, 2015 will be paid in cash from the month of April, 2015 payable in May, 2015.

The principles of fixation of pay in the Revised Pay Scales, 2015 are also notified in the Government Order first cited.


In the Government Order third cited, orders were issued regulating the rates of Dearness Allowance from 01.01.2014 and 01.07.2014 in the revised pay Scales, 2015 in pursuance of the recommendations of the Tenth Pay Revision Commission. In the Government Order fourth cited, orders were issued implementing the recommendations of the Tenth Pay Revision Commission on House Rent  Allowance. In the Government Order fifth cited, orders were issued revising the rates of City compensatory Allowance as recommended by the Tenth Pay Revision Commission.

the following instructions are issued for effective implementation of the above orders. These instructions are applicable to the -

a. Departments of Secretariat, Heads of Departments, Heads of offices/ Officers in charge of establishment for fixation of pay in the Revised Pay Scales, 2015 in accordance with the rules stipulated in the G.O first cited.

b. Drawing and Disbursing Officers for preferring claims of arrears of salaries in the Revised Pay Scales, 2015 in accordance with the G.Os. second to fifth cited.

c. Audit Officers for audit of claims of fixation of pay in the Revised Pay Scales, 2015 in accordance with the orders issued in G.O.s cited.

Instructions to the Drawing and Disbursing Officers
(i) After approval of the claim, the system generates A.P. T.C. Form No. 47 duly indicating the arrears of pay fixation.

(ii) The claims shall be in three parts but in one bill:
Part-I: From 01.07.2013 to 01.06.2014 for which the fixation is notional.
Part-II: From 02.06.2014 to 31.03.2015 for which arrears of pay fixation in the Revised Pay Scales, 2015 are to be paid as per the orders that will be issued separately.
Part-III: From 01.04.2015 onwards to the date of fixation of pay in the
Revised Pay Scales, 2015 for which the arrears shall be paid in cash.


(iii) The DDO concerned shall verify the arrear claims with reference to the amounts drawn by the employee. After thorough verification, shall sign the Bill and prefer the claim at the Treasury Officer/Pay and Accounts Officer, Hyderabad, after making necessary entries in the service book under proper attestation.

(iv) The system also generates a statement indicating as to how much of the amounts worked out due to fixation in Revised Pay Scales, 2015 are adjusted notionally, amounts calculated from 02.06.2014 to 31.03.2015 and amount paid in cash from April, 2015 which shall be communicated to the respective employees.

(vii) The claims on account of fixation of pay in the Revised Pay Scales, 2015 shall be preferred in duplicate and presented to the District Treasury Officer / Pay and Accounts Officer, Hyderabad. The bill should be superscripted in “RED INK” as “Claim for Pay Fixation arrears in the Revised Pay Scales, 2015” to make it distinct from other bills along with service register.

(viii) The Drawing Officer shall ensure that the bills are supported by proper sanction orders and schedules required in respect of the claim in duplicate indicating the details of the employees, before submitting the claims to District Treasury Officer/ Pay and Accounts Officer, Hyderabad/ as the case may be.

(ix) All the Drawing Officers are directed to ensure that the bills are drawn as per the above orders under CFMS modules. The amounts payable in cash shall be credited to the respective bank accounts of the employees through CINB account maintained by treasuries.

(x) If the Audit Authorities report any erroneous pay fixation, the Drawing Officer should check again, with reference to the pay fixation already approved. If pay fixation was approved by a higher authority, the fact should be reported by the Drawing Officer to the concerned Audit Authority. Suitable action should be taken to rectify the erroneous fixation if any immediately.


(xi) In case of Heads of offices/ Heads of Departments the pay fixations generated shall be submitted to the competent authorities/Heads of Departments or to the administrative departments of Secretariat concerned for approval of pay fixations. However, the procedure of drawal shall be as per the guidelines indicated above.

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