Sunday, 8 May 2016

GO3 Dt4-7-2014 Appointment of AP GPF Liabilities - procedure to be adopted in payment of GPF authorizations

Government vide G.O. Ms. No.137, Finance (Pen.II) DeptDt: 31.05.2014 has prescribed the procedure for payment of claims pertaining to GPF authorisations by the DDOs by way of single bill duly indicating the share of each state in two major heads of account i.e. 8009 and 8793-Interstate suspense.



According to the provisions of SR 2(e) under TR 16 of APTC “a separate bill has to be prepared when charge is debitable to more than one major head of account, but not a single bill as in the case of pay and allowances of government servant or an establishment debitable to two or more major heads when whole charge is not drawn from Revenue of the state. The APTC Form 40, i.e the bill in which the drawl of GPF final payment has to be made can accommodate only one debit head i.e 8009. The transaction that covers two heads of account i.e 8009 and 8793 fall under different Sub Accounts. As such a single bill cannot be preferred with the above two heads.

Therefore, two separate bills, i.e. one under MH 8009 and the other bill under 8793, Inter State Suspense must be prepared. The Impact software presently used by DTA doesn’t provide for booking under (02) major heads with a single bill.

Therefore, all the DDOs are instructed to follow the revised procedure of preparing two separate bills for total authorised amount duly taking necessary care in software and fly leaf registers to ensure that the two bills pertaining to each authorisation are presented at time to avoid duplicate payments. One bill debitable to MH 8009 is to be supported by attested copy of authorisation and copy of the each other bill debitable to MH 8793 should be attached with original authorisation. It is also instructed to the Payment Authorities to (i) honour both the bills and ensure that the total payment does not exceed the total of that particular authorisation (ii) ensure correctness of classification of the debit i.e. MH 8009 or MH 8793 as the case may be and (iii) transmit debit vouchers to AGs Office along with the relevant sub-account to enable prompt reimbursement from the other successor State Government. The DDOs and the Payment Authorities should also record the transaction I.D. (token number/voucher number) in both the bills as a cross reference to each other.

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